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MEETING: BOARD OF PUBLIC WORKS
DATE:
June 16, 2008 - 06:30 PM |
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Agenda |
Minutes
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Mr. Perkins called the meeting to order at 6:30 p.m.
MINUTES OF THE MEETINGS OF JUNE 2, 2008: The Board reviewed the minutes of the meeting. Mr. Burack made a motion to accept the minutes as presented. Mr. Maybury seconded the motion and the vote was unanimous
BID AWARD – HIGH SCHOOL BOILER REPLACEMENT: Mr. Fenney stated that five bids were received for the project with the low bidder being L. N. King Plumbing & Heating, Inc. in the amount of $188,317.00. Mr. Fenney recommended the bid be awarded to L. N. King Plumbing & Heating, Inc. as lower bidder. He stated he had checked the company’s references, etc. Mr. Burack made a motion to award the bid as recommended. Mr. Maybury seconded the motion and the vote was unanimous.
BID AWARD – TRAFFIC LINE PAINTING: Mr. Gromaski advised that the annual line painting bid was opened and the painting will be for the white and yellow lines only. He stated that two bids were received with Hi-Way Safety Systems, Inc. being the low bidder in the amount of $18,527.51. Mr. Gromaski recommended that the bid be awarded to Hi-Way Safety Systems, Inc. as low bidder. Mr. Burack made a motion to award the bid as recommended. Mr. Maybury seconded the motion and the vote was unanimous.
Mr. Maybury asked if the companies are using the same grade of material as in the past, as the lines do not seem to last as long. Mr. Gromaski stated he believed they were using the same material.
TRAFFIC IMPROVEMENTS AT THE ROTARY: The Board reviewed an e-mail from Police Chief Douglas Mellis regarding some possible improvements to the rotary which he felt could be done for little or no cost. The Chief suggested that near the entrance into the rotary by Webster Bank, reducing this to one travel lane and erecting a stop sign on the center line as cars enter the rotary. A discussion then followed on the fact that the group believed that the travel lane was already just one lane and the solution would be to repaint the stop line at the stop sign. The Chief also suggested the installation of some speed bumps to slow the traffic, as well the possibility of grinding the road surface prior to the stop sign to alert the drivers to the stop sign. The group felt that neither of these solutions should be done, specifically the grinding of the road.
After the center is paved, Mr. Gromaski will meet with the Police Department regarding the re-stripping of the road in front of Webster Bank.
Mr. Gromaski will send a response to the Chief.
LETTER FROM BOARD OF SELECTMEN REGARDING EAST LONGMEADOW GREEN COMMITTEE: Mr. Gromaski reviewed the memo from Nick Breault, Executive Secretary regarding the formation of the East Longmeadow Green Committee. He indicated that the mission of the committee is to explore all alternative energy sources and resources available to our community that could positively impact our economic and environmental status. The Board asked that a member of the Board of Public Works be designated to serve on the committee.
A discussion followed on the most appropriate person to serve. It was agreed that Mr. Fenney will be the Board’s designee. Mr. Gromaski will advise Mr. Breault.
RENEWAL OF CONTRACT FOR SHADE TREE TRIMMING, REMOVAL AND PLANTING: Mr. Gromaski advised that the contract for trimming, removal and
planting which was put out to bid last year, can be renewed for FY2009 with a 5% increase in the labor which is a total of 1.8% increase per job. Mr. Gromaski stated he felt it was a good deal. Mr. Burack made a motion to renew the contract as recommended. Mr. Maybury seconded the motion and the vote was unanimous.
OTHER BUSINESS:
Special Town Meeting – Mr. Gromaski advised that a Special Town Meeting will be held on Monday, September 8, 2008.
Trees on Shaker Road – Mr. Maybury stated he had asked about the trees and noticed that some had been removed already. Mr. Gromaski stated the plan is to repair the sidewalk and replant some trees which will be purchased from Graziano Gardens.
Letter of Appreciation – Mr. Gromaski stated that Mr. Driscoll has asked that he write a letter of appreciation for Mr. Edward Lague for his assistance and advice regarding residential grounding as it relates to our lead and copper sampling.
DEP Meeting – Mr. Gromaski reviewed the written notes from the meeting with the DEP held on Wednesday, June 11, 2008 which Mr. Kelley, Mr. Vachon and Mr. Esposito attended. They discussed what is and is not permissible to perform in a sampling house where the house has had a high lead result violation. Issues such as faucets, chlormaination, and treatment where covered. No reasons were determined as to why East Longmeadow is failing the tests whereby neighboring towns are passing. They discussed researching the possibility of treatment for corrosion here in Town. The group felt that acceptable results might be achieved by only treating the Harkness Pump Station as this is where a majority of the water comes into the Town.
Mr. Maybury suggested it might be a good idea to starting researching the possibility
of installing an injector system at one of the incoming location such as the Harkness
connection including the cost to the Town.
Annual Street Paving – Mr. Gromaski stated that the annual street paving is almost completed.
Goldstein Property – Mr. Gromaski stated that Mr. Driscoll advised that a meeting was
held with Mr. Goldstein regarding the purchase of his property. It amounts to approximately 83 acres. Mr. Gromaski also stated that Mr. Driscoll agreed it would not be a good idea to move forward with the Meadowbrook Field Project at this time. Mr. Gromaski advised that Tighe & Bond were given the green light to move forward to create preliminary designs for the fields on the Goldstein Property.
New Water Tower – Mr. Gromaski stated the tank has been refilled and the SCADA adjustments have been completed.
Vacant Mechanic Position – Mr. Gromaski advised that there were no internal applicants for the position. We will be posting the position in the local newspaper shortly.
Library Custodial Position – Mr. Gromaski advised that Mr. Simon resigned his position. The position has been put in the newspaper and Mr. Fenney currently has five applicants for the position.
Railtrail – Mr. Kelley advised he received notification from Hasbro’s Attorney that
the final documents have gone out for signature. He will keep the Board advised.
Mapleshade Sidewalk – Mr. Maybury advised that a meeting was held with Fred da Cruz of F&J and John Kopinski, a private negotiator hired by F & J, on Wednesday, June 11, 2008 at 1:30 p.m. In attendance for the Town were Mr. Maybury, Mr. Gromaski, Mr. Kelley and Mr. Peirent of Tighe & Bond.
At this meeting the two most recent pay requisitions were discussed. It was agreed
that payment requisition #5 in the amount of $49,725.70 was going to be paid by the DPW. Pay requisition #6 in the amount of $132,243.09 was discussed in great detail. F&J claimed that the amount was higher than the DPW anticipated due to the calculations of wall and sidewalk volume. Mr. Maybury discussed several disputed items including the wall volume calculation method, limits of gravel, limits of loom and seeding, incorrect sidewalk volume on project bid forms and other issues. The group discussed that fact that if the disputed amount was protested in court, both sides would be paying legal fees and any amounts due to F&J would be tied up for a lengthy period.
Mr. Maybury told F&J that he would review the matter with the Board of Public Works and get back to them with a response.
The Board then discussed disputed issues such as the railing which was to be part of the wall. Mr. Kelley confirmed that he instructed F&J not to install a railing, as the railing was not a separate line item in the bid, but incidental to the wall. The Board agreed that it would be hard to put a monetary value on the railing and either side could prevail in court.
The Board then reviewed payment options as described by Mr. Maybury. Mr. Maybury agreed to contact Mr. Fred da Cruz of F& J to negotiate a fair settlement. Mr. Kelley asked Mr. Maybury to discuss the possibility of having F&J repair the short wall section at the westerly end of the project which has been described by the homeowner as a possible safety issue due to the wall shifting.
There was no Executive Session held at this meeting.
SCHEDULE NEXT MEETING: The next Board Meeting is scheduled for Monday, June 30, 2008 at 6:30 p.m. at 84 Somers Road.
Mr. Maybury made a motion to adjourn the meeting at 7:31 p.m. Mr. Burack seconded the motion and the vote was unanimous.
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