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MEETING: BOARD OF PUBLIC WORKS
DATE:
October 12, 2008 - 06:30 PM |
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Agenda |
Minutes
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Mr. Perkins called the meeting to order at 6:34 p.m.
MINUTES OF THE MEETINGS OF SEPTEMBER 29, 2008: The Board reviewed the minutes of the meeting. Mr. Burack made a motion to accept the minutes as presented. Mr. Perkins seconded the motion and the vote was unanimous.
6:35 P.M. – Mark Sullivan, Tighe & Bond – regarding School Zone Blinking Lights:
Mr. Gromaski explained the background regarding the School Zone Blinking Lights. He
stated that it was a request of Dr. Costa to have them installed at all five schools. It was then discussed with the Board of Selectmen and Mr. Gromaski received a memo from the Selectmen asking when the lights would be installed.
Mr. Gromaski stated that based on this request, he asked Tighe & Bond to look at
what would be involved to install the lights. He introduced Mr. Mark Sullivan of Tighe & Bond to review the results of his request.
Mr. Sullivan stated that installing these lights would not be as easy as anticipated.
He explained to the group that Mass Highway has requirements governing when and where these lights can be placed. He called them warrants and covered several of them, including school frontage on the road where they are placed, an entrance on that road and a crosswalk which is accessible by a sidewalk.
Mr. Sullivan then reviewed each school and whether or not they met Mass Highway’s requirements. His conclusion was that a sign installation at the High School and Mountain View would be favorable. Installing a sign at Meadowbrook might be difficult and installing signs at Mapleshade and Birchland would be extremely difficult. He also reviewed the estimated cost for the five locations which was minimum of $237,800. This number could go higher for those schools that do not meet all of Mass Highway requirements and could require items such as a speed study which can be extremely expensive.
It was agreed to send a letter to the Board of Selectmen and Dr. Costa advising of the
findings and the estimated cost. Mr. Gromaski will include the $237,800 in the department’s Capital Budget Request for FY2010.
BID AWARD – SENIOR CENTER WINDOWS: Mr. Fenney advised that on October 13, 2008 two bids were received for the replacement of windows at the
Senior Center. He stated this would be a replacement of all windows in the building.
Mr. Fenney advised that this is the second time he went out to bid. This second
bidding come in approximately $28,000 under the first. Mr. Fenney recommended that the bid be awarded to Kelly Fradet Lumber Company as low bidder. Mr. Burack madea motion to award the bid to Kelly Fradet Lumber Company in the amount of $92,347.92. Mr. Perkins seconded the motion and the vote was unanimous.
BID AWARD – FIRE STATION ROOF: Mr. Fenney advised this is to replace the roof located over the apparatus bay area at the Fire Station. Mr. Burack asked the age of the building and Mr. Fenney responded pproximately ten years. Mr. Fenney stated that there had been an ongoing problem with the roof’s condition and several years ago the contractor had been notified but that no legal action had ever been taken. Based on the timing, Mr. Fenney felt it was best to move ahead with repairing the roof based on the roof leaking. He stated that two bids were received with WPI Construction, Inc being the low bidder. Mr. Burack made a motion to award the bid to WPI Construction, Inc. in the amount of $26,130. Mr. Perkins seconded the motion and the vote was unanimous.
FY2010 CAPITAL BUDGET: Mr. Gromaski passed out a package to each member covering the FY2010 Capital Budget for the department. He reviewed the Equipment Plan and stated we are requesting to replace two of the oldest
dump trucks as well as replacing the sweeper. A brief discussion followed on the age of the sweeper and the necessity of replacing it due to its hard usage and the moving parts which require constant repair.
He then reviewed the Water Fund Plan and the Sewer Fund Plan. There were no major
questions from the Board Members on this section.
The group then reviewed the Building Facilities Maintenance Capital Plan.
Mr. Gromaski stated that there was still some question regarding the renovation of the athletic fields which was contingent upon the Goldstein Land Purchase, as well questions on the amount of funding being requested for the replacement of the swimming pool at Pine Knoll. Mr. Burack also asked Mr. Fenney if the COA Project would be completed as we received funding in 2008 and 2009. Mr. Fenney
stated that this last funding would complete the project.
Mr. Fenney and Mr. Kelley were asked to look at the numbers given to the department by Carolyn Porter, Recreation Director and get a more comprehensive breakdown for the replacement of the swimming pool.
BOARD OF SELECTMEN – TRENCH SAFETY DOCUMENTS: Mr. Gromaski reviewed an e-mail and documents received from the Selectmen regarding a new
Trench Safety Law that goes into effect on January 1, 2009. A discussion followed
on the steps that need to be followed to be in compliance with the new law as well as who would represent the department as the trench safety person. It was decided that John Collins would fill this position.
MASSACHUSETTS WATER/WASTEWATER AGENCY RESPONSE NETWORK(WARN): Mr. Kelley explained that we have been asked to participate in the program. He explained that it is a network that allows water and wastewater systems in Massachusetts to receive rapid mutual aid and assistance from other systems in Massachusetts to restore services damaged by natural manmade incidents. Mr. Burack made a motion to join the WARN Network. Mr. Perkins seconded the motion and the vote was unanimous.
LEAD/COPPER DEP ADMINSITRATIVE CONSENT ORDER: Mr. Kelley stated that this is a “negotiated draft” of the order which has been issued to the Town due to the Town exceeding the lead action level mandated by the DEP. He explained that as we are not in compliance, we could be required to perform sixty samplings a year. He also stated that several towns are in a similar situation.
Mr. Kelley stated that the EPA is interested in assisting us in determining why we are
having this problem and other communities in the same water system, i.e. Springfield
do not. We have discussed possible solutions with the EPA and the EPA wants to use the Town of East Longmeadow as a test case. In order to do this Mr. Kelley is recommending that we sign the consent order. Should the EPA delay helping us it would allow us to extend the order until July 2009. Mr. Burack made motion to sign the consent order. Mr. Perkins seconded the motion and the vote was unanimous.
SCHOOL FACILITIES MAINTENANCE: The group discussed the need to reconvene with the School Committee regarding the maintenance issues. After discussion it was agreed to ask the Capital Committee to send a letter to the School Committee and Dr. Costa advising them that the $15,000 that has been under discussion was transferred to the DPW to establish the Building Facilities Division and create the Building Facilities Manager Position. It had nothing to do with performing maintenance at a future time.
OTHER BUSINESS:
Transfer of Funds – Mr. Gromaski advised the Town Accountant did in fact transfer the
$14,093 as he had been requested.
Damage to Center Field – Mr. Gromaski reviewed an email from Carolyn Porter regarding an injury that occurred on Center Field due to a large hole. Mr. Gromaski showed pictures of the field after the Graziano Family Festival Event held in September. The hole was created during this use of the field. Mr. Collins met with Mr. Graziano to discuss the problem and was told by Mr. Graziano that he would take care of fixing the field. Mr. Collins believes it has not yet been completed.
The group discussed how allowing the use of fields for purposes other than sports
created this problem. Mr. Burack suggested a letter be sent to Carolyn Porter
explaining the situation.
Update Railtrail – Mr. Kelley gave a brief update on the Railtrail Project. He reported that he received an e-mail from Erik Abell of Mass Highway District #2 reporting that the
project was due to be put out to bid in February 2009. Mr. Abell is a new Mass Highway
employee who has been assigned the project and happens to live here in Town. Mr. Kelley advised he would keep the Board updated as the project proceeds.
Paving Center Square Rotary – Mr. Kelley advised that the paving of the Rotary
will take place on November 10, 11, 12 and 13th but will be performed at night.
Pioneer Valley Planning Commission – Mr. Kelley stated the Commission had established a list of the most dangerous intersection in the State and two of them were located here in Town – the intersection of North Main and Harkness and the intersection of North Main Street and Mapleshade Avenue. He wanted the members to be aware of this issue in the event the information appeared in the local newspaper.
SCHEDULE NEXT MEETING: The next Board Meeting is scheduled for Wednesday November 12, 2008 at 6:30 p.m. at 84 Somers Road.
Mr. Burack made a motion to adjourn the meeting at 8:36 p.m. Mr. Perkins seconded the motion and the vote was unanimous.
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