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MEETING: BOARD OF PUBLIC WORKS
DATE:
December 22, 2008 - 06:30 PM |
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Minutes
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REVIEW MINUTES OF THE MEETING December 8, 2008: The Board reviewed the minutes of the meeting. Mr. Burack made a motion to accept the minutes as presented. Mr. Maybury seconded the motion and the vote was unanimous.
Bid Award – Crosswalk Imprint Installation: Mr. Gromaski reviewed the bids which were opened December 1, 2008 for the Center Square Rotary Crosswalk installation. Two bids were received as follows: Northeast Paving Concepts, LLC for $26,105.00 and Truehart Paving and Construction for $28,375.00.
Mr. Gromaski recommended awarding the bid to Northeast Paving Concepts, LLC, funding to come from Chapter 90. Mr. Burack made a motion to award the bid to Northeast Paving Concepts, LLC in the amount of $26,105.00. Mr. Maybury seconded the motion and the vote was unanimous.
Memo from Board of Selectmen – Town Hall Space Study: The Board reviewed the memo from the Board of Selectmen regarding the current and future needs for space in Town Hall. The Selectmen asked the Town Hall Department Heads to submit the best estimate of current work and storage space needs, as well as what they anticipate those needs to be in the next three to five years. Mr. Fenney requested that a third floor is needed and that the Town Hall should have shared access to the elevator located in the library. Mr. Burack requested taking over the second floor area where the Planning Board is located now and moving the Planning Board to the third floor and using said space for Department of Public Works. Mr. Burack also stated that he believes the elevator is located where the buildings meet at the roof. Mr. Fenney stated that records and blueprints can be scanned on disk in computer therefore alleviating storage space. Mr. Maybury suggested using a vertical carousel for blueprint storage.
Request for Vehicle Service from Police Chief, Douglas Mellis: The Board reviewed the memo received from Douglas Mellis to David Gromaski on December 15, 2008. Mr. Mellis requests the use of services of the DPW mechanics to replace burned out cruiser headlights and taillights, he would provide the bulbs. Currently the vehicles are serviced through Enfield Ford and he was hoping for a less expensive method. Mr. Burack stated that the DPW can’t handle this request right now, they are short handed, due to one of the mechanics, Chuck Bisson being out on Family Leave. Mr. Burack stated they are overwhelmed right now, but would like to consider taking care of all town vehicles in the future. Mr. Burack suggested that they may have to hire a mechanic to work at night just on the vehicles. Mr. Maybury stated he wants to look into it.
Mr. Burack stated he received a call regarding a new foreman’s truck and that the engine purportedly blew, due to oil not being changed after 9000 miles. The foreman told the mechanic, Chuck, and was told by Chuck that the vehicle was all set; the truck was serviced by Sarat Ford. Mr. Burack stated that he drove the truck in question and that the engine appeared to be fine. John Collins stated that the system works and they try to stay “up to speed” on the new vehicles, servicing between 3,000 and 5,000 miles.
Mr. Collins stated that they change oil and filters often. Mr. Maybury stated that they need to keep track of vehicle servicing and that the mechanics go through them weekly. Mr. Maybury suggested that the DPW look into setting up @ Road to track said servicing in computer.
Review proposed FY2010 Operating Budget: Mr. Gromaski reviewed the proposed budget line items. Mr. Gromaski proposed changing the Building Maintenance custodian from Part-Time to Full-Time for the Library. Mr. Fenney stated a full-time custodian is needed for the Council on Aging, Library, and Police Department.
Mr. Burack stated that Alex Richardson, a highway employee, will be retiring in March and asked Mr. Gromaski if he felt he should be replaced. Mr. Maybury suggested moving one man from Highway to Sewer. Mr. Gromaski will make changes to the Budget to reflect this change.
Other Business:
The Board, Mr. Gromaski, and Mr. Collins discussed the letter received from the labor council in which Atty. Quinn responded regarding a meeting on November, 2007 with the Union, Mr. Gromaski, and Mr. Collins regarding the minute to minute punch policy. Mr. Gromaski and Mr. Collins will be meeting on December 31, 2008 at 9:30am with Atty. Quinn. Mr. Maybury requested that he is briefed following said meeting.
Mr. Burack commented on the high flow at the Vineland Pump Station, would like to work on I & I. Mr. Gromaski suggests listing all bad manholes in town.
Mr. Collins updated the Board about employees; Scott Lafond lost the tip of his thumb in a work related accident and has to have surgery. Jon Demerski is in Noble Hospital recovering from an illness. Mr. Collins is questioning the family leave policy.
Mr. Burack stated that he received no complaints about the previous snow storm. He asked Mr. Collins to comment to the men.
Mr. Perkins is requesting an Operational Meeting on January 8th with Dr. Costa regarding the School Dept meeting.
SCHEDULE NEXT MEETING: The next Board Meeting was scheduled for Monday, January 5, 2009 at 6:30pm at the Service Building, 84 Somers Road, East Longmeadow.
Mr. Maybury made a motion to adjourn at 8:15 pm. Mr. Burack seconded the motion and the vote was unanimous.
Respectfully submitted by: Deborah Milliken, Secretary
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