Town of East Longmeadow, Massachusetts

MEETING: BOARD OF PUBLIC WORKS DATE: April 08, 2009 - 06:45 PM	Printer Friendly Page Email Meeting
VIEW: Agenda \| Minutes

MINUTES OF THE MEETINGS OF MARCH 23, 2009: The Board reviewed the minutes of the meeting. Mr. Burack made a motion to accept the minutes as presented. Mr. Maybury seconded the motion and the vote was unanimous.

BID AWARD – MEADOWBROOK SCHOOL KITCHEN CEILING:
Mr. Fenney advised that the existing ceiling had to be removed as it was a health issue. He stated four bids were received and opened on March 25, 2009, with Johnsons Acoustics, Inc. being the low bidder at $9,796.
Mr. Fenney recommended the bid be awarded to them. Mr. Burack made a motion to award the bid to Johnsons Acoustics, Inc. in the amount stated. Mr. Maybury seconded the motion and the vote was unanimous.

HIGHWAY CRACK SEALING BID: Mr. Gromaski advised that there are many locations in Town whereby the streets would benefit if they were crack sealed. This particular bid had not been done since 2005. He advised that bids were received and opened on April 2, 2009. Two bids were received with Sealcoating, Inc. being the low bidder at $9.23 per gallon in place.
Mr. Gromaski recommended the bid be awarded to Sealcoating, Inc. in the amount stated.
Mr. Burack made a motion to award the bid as recommended. Mr. Maybury seconded the motion and the vote was unanimous.

Mr. Gromaski advised that a list of the streets to be sealed will be put together shortly.

REQUEST FOR PROPOSAL (RFP) AWARD – BIRCHLAND PARK SCHOOL COOLING SYSTEM AND HIGH SCHOOL BOILER: Mr. Gromaski stated an RFP (Request for Proposal) was done to select a design
firm for the Birchland Park School Cooling System Capital Project in the amount of
$218,000 and the High School Boiler Project in the amount of $190,000.

Mr. Gromaski explained that given the dollar amounts of the projects and based on
Mass General Law, an RFP needed to be performed. The design selection committee
was composed of Mr. Gromaski, Mr. Kelley and Mr. Fenney.

Mr. Fenney stated that at Birchland Park School a chilling tower will be installed
to interact with the existing cooling system. The boiler replacement at the high school will replace two of the older boiler that are original to the school. The new boilers will be energy efficient and will run on either gas or oil. These two new units will work in tandem with three existing boilers that were replaced several year ago.

Mr. Gromaski stated that the original plan had been to perform three projects,the third being the replacement of the elevator at the Birchland Park School. The appropriation was in the amount of $133,000 but after review with an engineer, he stated that approximately $500,000 would be a more realistic number. Based on this, the project will be put on hold for the time being.

Mr. Gromaski stated the engineering firms who submitted RFPs were Hill Engineering, Tighe & Bond, Salmone & Associates and Rise Engineering. Mr. Gromaski stated after review of all of the RFPs, Tighe & Bond was chosen
by the committee.

He recommended the RFP design be awarded to Tighe and Bond in the amount of $49,556.00. Mr. Burack made a motion to award the RPF design as recommended. Mr. Maybury seconded the motion and the vote was unanimous.

OTHER BUSINESS:

Open Secretarial Position – Mr. Gromaski advised the position was filled. Our
new employee, Diane Guihan will begin work on April 27, 2009. She is a town resident with prior municipal experience.

Chapter 90 Funding for FY2010 – Mr. Gromaski stated that the Town has been advised by the Commonwealth of Massachusetts Office of the Governor that the Town’s Chapter 90 Apportionment for Fiscal 2010 will be $430,639.

Town Meeting Article for acceptance of Acorn Street - Mr. Gromaski advised that the article will most likely not go forward. The resident will come back at a future date with a petition article.

Water Contract with the City of Springfield – Mr. Gromaski advised that a final draft has been received and he and Mr. Kelley will be meeting with the Springfield Water and Sewer Commission next week. He will review the
contract with the Board when it is finalized.

Pineknoll Parking Lot – Mr. Collins stated several trees were removed and that all of the structures have been laid out on the hill. Tomorrow morning pipe will be installed
and the parking lots have been cut out.
Mr. Perkins stated he would like to hold a
future DPW Meeting at Pineknoll to see what has been accomplished.

Meadowbrook Athletic Fields Project –
Mr. Kelley stated he has filed a Storm Water Permit to start the project.

Center Field Detention Road – Mr. Gromaski stated that Mr. Miorandi and an electrician will meet to begin the project to install a 500 gallon per minute pump which will help to drain the area. The group then discussed how the pump will work.

Railtrail – Mr. Kelley advised that as of today, the bid opening will be held on
May 19, 2009. Mr. Kelley stated there was some disagreement over signage,and other issues.

Community Preservation Commission - Mr. Perkins advised that the Commission
vote unanimous not to support the purchase of the Goldstein property. Mr. Fenney
stated the article will be pulled and not presented.

SCHEDULE NEXT MEETING: The next Board Meeting is scheduled for Monday, April 27, 2009 at 6:30 p.m. at the Service Building, 84 Somers Road, East Longmeadow,Ma.

Mr. Maybury made a motion to adjourn the meeting at 7:15 p.m. Mr. Burack seconded the motion and the vote was unanimous.