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MEETING: BOARD OF PUBLIC WORKS
DATE:
March 02, 2010 - 05:00 PM |
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Minutes
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MINUTES OF THE MEETINGS OF FEBRUARY 16, 2010: The Board reviewed the minutes of the meeting. Mr. Perkins made a motion to accept the minutes as presented. Mr. Maybury seconded the motion. There being no further discussion,
the vote was taken and was unanimous.
5:05 MIKE BURLY OF THE EAST LONGMEADOW BASEBALL ASSOCIATION: Mr. Maybury welcomed Mr. Burly to the meeting. Mr. Burly stated the reason for his attendance was to advise the Board that the East Longmeadow Baseball Association is planning to build a dugout at Blackman Field at Heritage Park at no cost to the Town. He stated they have received the approval of the Building Inspector and the Recreation Department. He also wanted the approval of the Board of Public Works as ultimately the structure will be the responsibility of the Department of Public Works in terms of care and maintenance.
Mr. Burly then passed out to the group a plan showing the proposed dugout and it’s material composition. He stated it would be made out of “T11” the same material as the skate shed. He then discussed the composition of the roof (shingles or galvanized metal) and the fencing to be put in the front of the dugout and as well as the open ends on the dugout.
The group discussed the pros and cons of the material being planned. Mr. Maybury asked Mr. Fenney what his thoughts were on the materials as he was experienced in the issue of maintaining such a structure. Mr. Fenney stated that creating the dugout out of
“T11” would probably leave it open to graffiti issues in the future. He stated graffiti has
been the major problem with the skate shed.
The group also discussed the planned fence in front of the dugout and the fact that
both ends would be open. This would allow during times when the dugout was not in
use, the possibility for graffiti damage.
Mr. Burack asked if they had considered fencing the entire structure. Mr. Burly stated yes but due to the cost involved, the group had opted for the open ends. Mr. Burly stated that when the dugout is being used in the summer the closed ends would make it very warm. He also discussed the angle of the sun at certain times of the day and it how that would affect the structure and its occupants.
Mr. Burack stated he was asking his questions not in opposition to building the dugout but to be sure that all possible issues and problems could be reviewed prior to going ahead with the construction.
Mr. Perkins made a motion to approve the building of the structure as designed. Mr. Burack seconded the motion, there being no further discussion the vote was unanimous.
Mr. Burly suggested that someone from the department be at the site when the construction is taking place. The group agreed this would be a good idea.
DISCUSS MEASURABLE SERVICE LEVELS (PER APPROPRIATIONS COMMITTEE): Mr. Maybury stated his fellow Board Members, Mr. Gromaski and the management departmental staff met with the Appropriations Committee on Thursday, February 25, 2010 to review the proposed FY2011 Fiscal Budget. One of the items discussed was “Measurable Service Levels” for the department. Mr. Gromaski gave to the group a copy of the chart showing the “Measurable Services” and “Revenue Generated”.
Mr. Maybury stated the committee was looking to determine how busy the department is and where we are spending our time.
A discussion then followed on what those items would be for services: acres/square footage grass/fields, miles of street to include curbing, crosswalks, line painting and signs, sidewalk footage, number of water services, number of sewer services, footage of water mains, pipe composition (would tell us what kind and square footage that needs to be replaced, number of town buildings and preventative maintenance items). Revenues were: transfer station and sales/service.
The group discussed the fact that water/sewer revenues could not be used.
Mr. Perkins stated the committee needed to know the impact on services if expenses were
cut. Providing information as it related to preventative maintenance, he felt would be
helpful.
Mr. Gromaski stated in the past the department’s budget line items were broken down
much more finely then at the present time. He believed the former Superintendent worked with the Appropriations Committee during his tenure to stream line the department’s line items. He felt that detailing too many line items and their tracking was a step backwards.
Mrs. Tancrati asked Mr. Maybury a question regarding the chart and how you would allocate people’s time. Mr. Maybury stated that it was not his understanding that the completion of the form related to personnel and salary but rather to quantifying those measureable items the group had just discussed.
The group then discussed the various divisions that fall under the department.
Mr. Maybury suggested we might want to get clarification on what needs to be measured. He suggested Mr. Gromaski contact the Appropriations Committee for clarification.
Orchard Road to Pine Knoll Sewer Easement - Mr. Gromaski stated Mr. Miorandi met with the Conservation Commission on Wednesday, February 24, 2010 to discuss his proposal to move the sewer easement further out on the property. In doing this, it would then be nearer the buffer zone for the wetland but would not disturb the resident’s property. The Commission was in favor of this proposal and their only two requirements were to ensure that there would be erosion control as well as using a mat for the equipment so it would not damage the area.
The Commission then signed the Request for Determination of Applicability. There is a ten day waiting period before we can begin the work. It was agreed by the group it would be good for the residents and the Town.
OTHER BUSINESS:
Run fiber to Allen Street Pump Station:
Mr. Collins stated that the materials have come in and the fiber will be installed by the end of this week or the beginning of next.
Set up Meeting: Mr. Gromaski stated he is setting up a meeting with Mike Wrabel, Superintendent of the Department of Public Works, Town of Longmeadow to discuss the traffic lights at the intersection of Williams Street and Maple Street with those at the intersection of Chestnut and Benton. The purpose of the meeting is to agree to synchronize the lights at the intersection. There is funding that was received from Benton Professional Partners as part of a deal that the funds be used for the lights in place of a traffic study. Mr. Gromaski stated he felt Mr. Wrabel would help us to resolve the issue.
Biketrail: Mr. Perkins asked if we had an update on the project. Mr. Gromaski stated he is waiting to hear from the contractor.
Lights at Mapleshade: – Mr. Gromaski stated that Northup Electric will be out at the end of the month to do the repairs.
Thank You: Mr. Maybury thanked the department for the work done on the Heritage Park Pond for skating this season. He stated he had received many compliments on the condition of the pond.
Parks: Mr. Maybury asked the department as the good weather is coming, to keep an eye on any repairs that may need to be done to the playground equipment. Mr. Gromaski advised the Board that we have changed the methodology for repairing the equipment. In prior years the repair request went through the Recreation Department and they ordered the needed repair equipment and then we installed it. We now do the whole procedure.
SCHEDULE NEXT MEETING: The next Board Meeting is scheduled for Wednesday March 17, 2010 at 5:00 p.m. at the Service Building, 84 Somers Road East Longmeadow, Ma.
Mr. Perkins made a motion at 5:45 p.m. to go into Executive Session and not to return to open session upon conclusion of Executive Session. Mr. Burack seconded the motion, there being no further discussion, a roll call vote was taken and was unanimous.
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