Town Clerk/Clerk of the Council

The Town Clerk is the chief election official. The Clerk supervises voter registration, election officers, and upholds the standards for all to exercise their right to vote, conducts the annual town census and prepares the street list of residents.

The Town Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, certifies nomination papers and initiative petitions. The Clerk also serves on the Board of Registrars and administers campaign finance laws.

The Town Clerk is the keeper of the records and is responsible for records dating 1894 to present, including births, marriages, and death records. Business certificates, dog licenses, fuel tank licenses and other documents are issued and maintained in the Clerk’s Office.

The Town Clerk is the Records Access Officer (RAO) for the Town and coordinates responses to requests for access to public records, assists individuals seeking public records in identifying the records requests, assists in the preservation and management of public records, and prepares guidelines to enable requesters to make informed requests . For more information regarding the new Public Records law, please refer to the Guide to the Massachusetts Public Records Law.  To request East Longmeadow public records, please e-mail

The Town Clerk is a Justice of the Peace and the office staff provides Notary Public services.

The Town Clerk is Clerk of the Council and gives notice of all Council meetings to its members and to the public, maintains minutes and supporting documentation of all Council proceedings and performs such other duties as may be assigned by the Charter, bylaw or other rules of the Council.

Helpful Resources

Absentee Ballot Application Business Certificate Application
Campaign Finance Guide Business Certificate Discontinuance Form
Campaign Finance Report-M102-0 Dog License Application
Campaign Finance Report-M102 Cemetery Information
Open Meeting Law Count of Residents
Public Records Law Precinct Changes – 2012
Town Voting Districts Disclosure of Appearance of Conflict of Interest Form
The People That Represent You Board of Health - Rules and Regulations
2018 Political Calendar Town Clerk Fee Schedule
Your Enrollment as a Voter Office of Campaign & Political Finance