Town Clerk/Clerk of the Council

Town Clerk's Office
CLERK'S OFFICE SERVICES WHILE THE TOWN HALL REMAINS CLOSED TO THE PUBLIC


The Clerk's Office is closed to the public; however, there will be a staff member in the office Mondays, Wednesdays and Fridays, 8am - 4pm to receive emails, phone calls and faxes.  If a resident needs a birth certificate, death certificate or marriage certificate, please request through email, phone, mail, fax, or dropbox (located outside the side door of the Town Hall entrance).  Once the Clerk's Office receives the request and payment, the certificate will be mailed.  If there is an urgent need for a certificate, other arrangements can be made.

Dog licenses can be requested through the same means as noted above.  Note that we have changed the deadline from April 1 to July 1.  Please make sure you also provide current rabies vaccination and proof if your dog is neutered or spayed.  Any other questions/requests will be addressed and considered within the means possible as the Town Hall remains closed to the public.


Mission


The Town Clerk is the chief election official. The Clerk supervises voter registration, election officers, and upholds the standards for all to exercise their right to vote, conducts the annual town census and prepares the street list of residents.

The Town Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, certifies nomination papers and initiative petitions. The Clerk also serves on the Board of Registrars and administers campaign finance laws.

The Town Clerk is the keeper of the records and is responsible for records dating 1894 to present, including births, marriages, and death records. Business certificates, dog licenses, fuel tank licenses and other documents are issued and maintained in the Clerk’s Office.

The Town Clerk is the Records Access Officer (RAO) for the Town and coordinates responses to requests for access to public records, assists individuals seeking public records in identifying the records requests, assists in the preservation and management of public records, and prepares guidelines to enable requesters to make informed requests . For more information regarding the new Public Records law, please refer to the Guide to the Massachusetts Public Records Law.  To request East Longmeadow public records, please e-mail clerks@eastlongmeadowma.gov, or complete the Public Records Request Form and mail to the Town Clerk.

The Town Clerk is a Justice of the Peace and the office staff provides Notary Public services.

The Town Clerk is Clerk of the Council and gives notice of all Council meetings to its members and to the public, maintains minutes and supporting documentation of all Council proceedings and performs such other duties as may be assigned by the Charter, bylaw or other rules of the Council.

Helpful Resources



2020 Political Calendar

Absentee Ballot Application
Business Certificate Application
Business Certificate Discontinuance
Count of Residents
Open Meeting Law Guide
Public Records Law
Public Records Request Form
Town Clerk Fee Schedule